SECTION 1. THE ORGANIZER AND THE OFFICIAL REGULATION OF THE COMPETITION
The „SportGuru Timisoara 21k” Competition (hereinafter referred to as „The Competition”) is organized by the Yolo Events with the support of the Timișoara City Hall. The event aims at promoting movement (outdoor running) and a healthy lifestyle for a large segment of the population as well as the involvement of the local community in an action that promotes sport, movement, health and their benefits.
Participants in the Competition are required to comply with the terms and conditions of the Official Competition Rules (hereinafter referred to as the „Official Rules”). The Official Regulation is drawn up and will be made public in accordance with applicable law in Romania, being available free of charge to any applicant on the website www.timisoara.21k.ro. By participating in this Competition, participants agree to observe and comply with all the provisions, terms and conditions of this Official Regulation and applicable law.
SECTION 2. PERIOD AND AREA OF THE COMPETITION
2.1. Date and venue of the Competition:
The competition will take place on Sunday, March 8th 2026, beginning at 9:00, in Timisoara, having the start and the arrival in Unirii Square, according to the Competition mechanism, as detailed in Section 3 of this Regulation.
SECTIUNEA 3. MECHANISM OF COMPETITION
3.1. Participants and Competition Procedure
This competition is equally open to children, youth and adults who will compete on routes established by the organizers according to the age and participants’ training level.
Only persons who have reached the age of 14 by the date of the competition may participate in the 21 km, 10 km and 5 km races.
3.1.1. Adult and Youth Race
All adult races will take place on the Sunday of the event.
Half Marathon – 21.097 km – children 14 – 17 years old and adults without age limit
Cross 10 km – children 14 – 17 years old and adults without age limit
Cross 5 km – children 14 – 17 years old and adults without age limit
Popular Race 2.5 km – children 13 – 17 years old and adults without age limit
3.1.2. Children’s Race
All children’s races (up to 12 years old) will take place on the Sunday of the race, starting after the adult races. The race schedule will be announced on the official website.
The children’s races will be held in the following age categories, with separate starts:
– children 6-7 years old (girls; boys)
– children 8-9 years old (girls; boys)
– children 10-12 years old (girls; boys)
Children aged 13-17 will run in the popular race (2.5 km), and children 14-17 can also run in the 21 km, 10 km or 5 km races.
In the children’s race, parents are welcome to cheer from the sidelines, children will run unaccompanied.
3.2. Distances and routes
3.2.1 Adult and Youth Race
Half marathon – 21.097 km
Cross 10 km
Cross 5 km
Popular race 2.5 km
3.2.2 Children’s Race
Children’s races by age category and distance established below, with separate starts:
– children 6-7 years old (girls; boys) – 600m
– children 8-9 years old (girls; boys) – 600m
– children 10-12 years old (girls; boys) – 1,2km
3.2.3 Race Courses
The race routes will be marked by the organizers through fences and delimitation bands and will be supervised by race commissioners (referees), police officers and gendarmes located at different points of the routes. The route description and map are available on the official website.
3.3. Registration
Participants can register for all races online on the website www.timisoara.21k.ro within the time limit and until the date detailed on the official website on the Conditions and participation contribution page.
For the 21 km half marathon and 10 km, 5 km and 2.5 km cross races, only those who have entered all the data in the registration form (online) and provide proof of payment within 24 hours of online registration are considered valid registrations.
Registrations that do not have all the complete data are considered incomplete registrations and will be canceled.
For participants under 18 years of age, registration and signing of the declaration on their own responsibility must be done by a guardian who will give their own consent that the child is medically fit to participate in the competition.
The registration and validation of children can also be done by the sports teacher or a school representative based on a table completed with the children’s data and signed by the school management, giving their consent to the children’s participation in cross race.
To avoid crowding of the routes and for the safe conduct of the competition, the number of participants is limited. The number of places available for each race is detailed on the competition website on the page “Registration conditions and participation fees”.
3.4 Withdrawal from the competition
In case someone wants to withdraw from the competition, refunding the fee will not be possible. In these cases we encourage the finding of substitutes. See the case below.
3.4.1 Modification of Registration
Modification of a registration (change of persons, transition from one race to another) is possible at least 14 days before the event date by a request sent to the official addresses on the contact page. Any change in registration will be charged as follows:
Transfer to another race
- fee difference + 20% of the paid fee (transfer to a race with a higher fee),
- 20% of the paid fee (transfer to a race with the same fee),
- free (transfer to a race with a lower fee, but the fee difference is not returned if it exceeds the transfer fee of 20% of the fee paid)
Transfer to the next edition
- at least 30 days before the event
- 50% of the paid fee
For the new race, the fee at the time of the change is considered vs the fee paid.
3.5. Registration Fees
The participation fees for all races are detailed on the official website on the Registration Conditions and Participation Fees page.
As an exception, kits can be picked up on the morning of the race at least 45 minutes before the start, only with registration in the late-pick-up list and payment of the related fee, at least 5 days before the competition.
3.5.1 PAYMENT METHODS
Payment of the registration fee is made via online payment, bank transfer details about this are available on the official website on the Registration Conditions and Participation Fees page.
3.6. Waiver agreement
To pick up the kit, all participants will sign an online declaration by which they will give their sole consent that they are medically fit to participate in the competition, which will be validated on site by a QR code
Participants under 18 years of age in any race – completing the registration form and signing the online agreement by which they will give their sole consent that the child is medically fit to participate in the competition is mandatory done by a guardian.
The registration and validation of children can also be done by the sports teacher or a school representative based on a table completed with the children’s data and signed by the school management, giving their consent to the children’s participation in cross race.
3.7. Race equipment. Bib numbers
Participants (children and adults) will participate in the competition with their own equipment. The competition numbers will be made available by the organizers.
For half-marathon and 10.5 km cross-country races, the competition numbers (on which the electronic timing chip will be mounted) will be given to the competitors upon picking-up the kits according to the schedule announced on the site in the days prior to the race.
It shall be ensured that the electronic timing chip (disposable) mounted on the contest number is NOT removed from it.
Time keeping will be provided by a specialized company. The time keeping system calculates the time of each runner, recording each passing of the chip over the electronic mats – on start, at the checkpoints on the route and on arrival.
WARNING! Runners who will not pass through all checkpoints will be disqualified automatically. It is the responsibility of the participants to wear the contest number on the front side of the t-shirt and not to damage the electronic chip.
For the 2.5km popular adult race and the races of the children, the contest numbers will be handed in according to the event schedule only after signing the declaration on their sole responsibility (for 2.5km-adults) and by the parents of the children participating in the race and after the payment of the participation fee.
Children’s race kits will be distributed according to the schedule announced on the official website in the „Pick-up participation kits schedule” section.
Any participant who does not have the contest number on the T-shirt or bears another contest number instead of the one assigned by the organizer will automatically be disqualified.
On the day of the competition, it will NOT be possible to change or replace the contest number – in the event of a loss, nor to change the contest numbers between the runners. These deviations lead to disqualification.
3.8. Start – Time limit – Traffic reopening
For the start times of each event, please consult the official event program page on the official website.
The time limit for the half marathon race is 1 hour and a half for the first lap and 3 hours for the entire route. Participants who arrive at the Finish after this time limit will not be included in the ranking of the race in which they participated.
The time limit for the 10 km race is 1 hour and 30 minutes.
The time limit for the 5 km race is 45 minutes.
The time limit for the 2.5 km popular race is 30 minutes.
Competitors who exceed the time limits will be warned by the referees and race commissioners and will have to immediately head to the start/finish area. Attention: Continuing the race after exceeding the time limit is prohibited. After these time limits, all roads will be reopened to traffic and the organizers will no longer guarantee the safety of participants.
3.9. Results determination
For the 21 km half marathon and 10 km cross and 5 km cross races, the “official ranking” will be established by electronic timing and will be available on the competition website within 24 hours of the completion of the races.
According to international regulations, the “official ranking” is based on the “official time” recorded for each runner. The “official time” is measured from the moment of the official start to the moment of crossing the finish line.
For the 2.5 km popular race, only the first finishers from each category awarded according to the Categories and Awards page will be scored.
Age categories will take into account the age on December 31, respectively the age that the participant will reach during the year regardless of whether it is before or after the event date.
Children’s races are non-competitive.
SECTION 4. AWARDING PRIZES
4.1. Titles and prizes
1st, 2nd and 3rd places in each race and age category will be awarded. The prizes will be announced on the official website no later than one week before the event date.
Participation certificates (only for participants in the half marathon and 10 km and 5 km cross races) will be electronic and can be downloaded from the competition website no later than two days after the event. The official award ceremony will take place at the event venue in the start/finish area. For the exact time, please consult the official event program page.
Awards are awarded only to winners physically present at the Award Ceremony.
If the first three finishers (Male/Female) are not registered in the Elite category, the organizer reserves the right to change their category and award them the prize money accordingly.
SECTION 5. ADMINISTRATIVE CONDITIONS
5.1. Refreshment points
According to the international regulations, one hydration point (plain water, isotonic beverage, fruits) will be placed every 5 km, so at about 5 km and in the start / finish area. Upon arrival all participants will receive plain water, isotonic beverage, apples, bananas, oranges, glucose. Participants are asked to throw plastic bottles and glasses in areas close to the hydration points in order to facilitate cleaning.
Assistance from personal supporters, including nutrition, hydration, or equipment, is allowed only at official aid stations. Any support provided outside these areas will be considered external assistance and will result in the disqualification of the participant.
5.2. First Aid – Ambulance – Withdrawal
he event will benefit from specialized medical assistance contracted by the organizers. In the event of medical emergencies, referees and volunteers on the route will be trained to quickly contact medical services. Runners who have withdrawn from the race are asked to announce their withdrawal to the referees on the route or if they reach the Start / Arrival area, to the referees of this area.
5.3. Administrative conditions
The organization of the event lays with the Yolo Events, which is responsible for the implementation of the event and provides the necessary referees for the performance of the competition.
Eventual supporters of the participants (family members, friends) may remain in the vicinity of the route but outside the running route taking care not to damage the green areas.
Road traffic will be restricted during the entire race.
The event will benefit from the presence of :
– ambulance
– traffic and community police units, gendarmes
In accordance with the legislation in force, organizers are required to make public the names of the winners and the prizes awarded in this competition. The list of winners will be published in a maximum of 2 days after the event on the official site. The organizers also undertake to comply with the provisions of Law no. 677/2001 on the protection of personal data. As such, the Organizers are committed to maintaining the confidentiality of the personal data of the participants / winners of this Competition and to use them to use them in accordance with this Official Regulation, the statement of the participants on their sole responsibility and the legislation in force. The organizers reserve the right to amend this Regulation until the start of the competition with the obligation to announce the changes made on the site and at the venue of the competition.
5.4. Exceptional administrative conditions
In case of exceptional situations that do not depend on the organizer that prevents the event from happening (eg in force majeure, extreme weather conditions), the event can be postponed or even canceled.
In this case, the participation fees are not refundable, and the Organizer will in no way bear the adjacent costs (transportation, accommodation, meal, etc.) of the participants.